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- BEST WAY TO MANAGE EMAIL GETTING THINGS DONE HOW TO
- BEST WAY TO MANAGE EMAIL GETTING THINGS DONE ARCHIVE
If a reply will take you longer than 2 minutes to complete, then you have a few options.įirst, you can defer action by marking the message a Reminder (s), and, if you like, assign it a GTD context-type Topic.
BEST WAY TO MANAGE EMAIL GETTING THINGS DONE ARCHIVE
When you send the message, use the Send and Archive function to keep your Inbox clean. Type command-r/ctrl-r to bring up the Compose window, write your message, and be sure to use Postbox's Composition Goals to keep track of the amount of time you spend in each message. If a message requires a reply and it's something you can do it in under 2 minutes, then do it now! Within the Focus Pane, command or control-click the Unread and Topics None attributes. Unread or uncategorized messages are essentially our "In" list. With these lower priority items out of our way, we're now ready to work through our message list. Next, select Unread in the Focus Pane and immediately trash any messages that are Junk (j) or otherwise unwanted. (If you do not have these options available, simply right-click in the Attributes Pane to select the items you wish to show or hide.)ĭelete, Archive (shortcut - a), or move these message out of the inbox and into another folder using Quick Move (v). With the Focus Pane open, first select Subscriptions and Social to view all of the newsletters and updates you subscribe to. Postbox lets you slice and dice your Inbox in ways that make it faster organize, view, triage and work with a large number of messages, and as such, it can be effectively used create and manage these types of GTD lists. GTD works by categorizing items into lists, such as: Should you visit your Inbox every hour, twice a day, once a week? Opinions vary, but you can experiment to find what works best for you. GTD treats your Inbox as an in-basket that you can check on a regular schedule to stay on top of things.
BEST WAY TO MANAGE EMAIL GETTING THINGS DONE HOW TO
Today we'll show you how to use Postbox and a modified/simplified GTD methodology to get stuff done in email.
![best way to manage email getting things done best way to manage email getting things done](https://images.ctfassets.net/nnyjccrtyeph/1IvDNrod66x965qmW6fBJq/7389af4b64918462c30f062216c25bad/email.png)
In a nutshell, it's a system that serves as an extension of your mind.
![best way to manage email getting things done best way to manage email getting things done](https://www-cms.pipedriveassets.com/blog-assets/sales-follow-up-email-templates.png)
GTD advocates using a consistent routine and trusted tools to help you keep track of things you need to do and remember. Many productive people have gotten that way using David Allen's Getting Things Done (GTD) system.